Independent scheduling software comparisons, run from the UKUS edition · Prices checked
UK edition

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Cost calculator · US edition

What would scheduling software cost you? (US)

Put in how many people take bookings and see what each plan would cost a month, worked out from the prices vendors publish. The quoted price is copied from the pricing page. The total is our sum from that price, so it's shown in its own column. Every tool we list is accounted for below.

These are published prices and features only. We haven't tested every tool hands-on, and a low price here isn't a recommendation.

Prices as publishedUSD as published

Billing
Must have

A BAA is required for HIPAA, but signing one doesn't make your practice compliant on its own; compliance depends on how you set up and use the tool.

21 scheduling software tools covered: 13 with an estimated cost, 4 with incomplete pricing and 4 needing different billing or a different team size.

Jump to Estimated costs · Can't calculate reliably · Needs different billing or a different team size

Estimated costs (13)

Ranked by our estimate from published prices, cheapest first, before sales tax.

#Tool and planQuoted priceEstimated total a month before sales taxHow it adds upUnknowns
1SimplyBook.me
Basic		$11.90 per month (billed annually)
Before sales tax, as published		$11.90$11.90 flat (per month), same for any team size within the plan's limits. Annual billing: the vendor shows this as a monthly price, billed annually.Staff or calendar limit (check it covers 3 people)
2Setmore
Pro		$5 per user/month (billed annually)
Before sales tax, as published		$153 × $5 per user/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
3Zoho Bookings
Basic		$6 per staff/month (billed annually)
Before sales tax, as published		$183 × $6 per staff/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
4Microsoft Bookings
Microsoft 365 Business Basic (includes Bookings)		$7 per user/month (billed annually)
Before sales tax, as published		$213 × $7 per user/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
5Acuity Scheduling
Standard (6 calendars)		$27 per month (billed annually)
Before sales tax, as published		$27$27 flat (per month), same for any team size within the plan's limits. Annual billing: the vendor shows this as a monthly price, billed annually.None
6Calendly
Standard		$10 per seat/month (billed annually)
Before sales tax, as published		$303 × $10 per seat/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
7Reclaim.ai
Starter		$10 per seat/month (billed annually)
Before sales tax, as published		$303 × $10 per seat/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
8SavvyCal
Basic		$10 per user/month (billed annually)
Before sales tax, as published		$303 × $10 per user/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
9Doodle
Pro		$11 per user/month (billed annually)
Before sales tax, as published		$333 × $11 per user/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
10Cal.com
Teams		$12 per user/month (billed annually)
Before sales tax, as published		$363 × $12 per user/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
11HubSpot Meetings
Sales Hub Starter		$15 per seat/month (billed annually)
Before sales tax, as published		$453 × $15 per seat/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
12YouCanBookMe
Team		$16.20 per member/month (billed annually)
Before sales tax, as published		$48.603 × $16.20 per member/month. Annual billing: the vendor shows this as a monthly price, billed annually.None
13Motion
Team Pro AI		$19 per seat/month (billed annually)
Before sales tax, as published		$573 × $19 per seat/month. Annual billing: the vendor shows this as a monthly price, billed annually.None

Can't calculate reliably (4)

We don't guess a cost where part of the pricing isn't published or confirmed. Each row says what's missing.

ToolPublished priceWhat's missing
BooksyBooksy's US prices weren't captured in this research pass.US prices not captured.
Chili PiperFrom $15,000 a year (Growth (15 seats))Sold on yearly contracts, from $15,000 a year for Growth (15 seats). The price for your team size isn't published.
Jane AppJane's US prices weren't captured in this research pass.US prices not captured.
Square AppointmentsUS prices for Square Appointments weren't captured in this research pass. Check squareup.com before you choose.US prices not captured.

Needs different billing or a different team size (4)

These have a published price, but not for the billing or team size you chose. Each row says why.

ToolPublished priceWhy it isn't ranked
FreshaFrom $14.95 per bookable team member/monthWe only hold its price on monthly billing ($14.95 per bookable team member/month). Choose Monthly to see it ranked.
MindbodyFrom $79 from, per location/month (US)We only hold its price on monthly billing ($79 from, per location/month (US)). Choose Monthly to see it ranked.
TidyCalFrom $12 per month, or $29 one-off (Lifetime deal (via AppSumo))We only hold its price on monthly billing ($12 per month). Choose Monthly to see it ranked.
VagaroFrom $30 per monthWe only hold its price on monthly billing ($30 per month). Choose Monthly to see it ranked.

How the sums work
  • Quoted price is the per-month price on the vendor's own page, with its tax basis as published.
  • Estimated total a month before sales tax is that price multiplied by the number of people where the plan is priced per user, seat, staff member or team member. Plans priced per account, calendar or location cost the same for any team size within the plan's limits. Where a vendor publishes a charge for each extra person, we add it, up to any published cap. Prices are shown before any sales tax, as vendors publish them. Sales tax depends on your state.
  • We use the cheapest published plan from each vendor that covers your team size and what you ticked, and the row names that plan. A plan with a published user limit below your team size is skipped.
  • Billing. Annual shows only plans with a published annual-billing price (vendors show it as a monthly figure, billed annually). Monthly shows only plans with a published monthly price. Plans that don't fit the billing you chose are listed under 'Needs different billing or a different team size', not ranked.
  • Must have. Features come from what each vendor's own pages say, as recorded when we checked them (November 2, 2026). A plan is a confirmed match when the vendor's page puts the feature on that plan. If the cheapest plan doesn't have it but a higher plan does and we hold that plan's price, we show the higher plan and say so. If our research found the feature for the tool without saying which plan has it, the plan goes under possible matches, unranked. Where we found no mention, or the page says no, the tool is listed under 'Don't meet your must-haves'.
  • Can't calculate reliably lists tools whose prices come from a third-party guide, that add a charge we haven't captured (for example per practitioner), that are sold on yearly contracts without a price for your team size, or whose prices we haven't captured. They're shown, not ranked.
  • Flat-priced plans may limit staff, calendars or bookings. Where we haven't captured a limit, the Unknowns column says so. Free plans aren't in the totals; check each tool's free plan limits on the compare page.
  • Fees such as card processing or SMS credits aren't in the monthly total. Where we've recorded them, the row says so.
  • Featured listings (paid) sit at the top of their table, labelled "Featured (paid)", and don't take a number. They appear only where a cost can be worked out.

See the methodology, the full comparison table and the price report.

Sources

Prices and features as recorded from each vendor's own pages (prices checked November 2, 2026; each source below shows its own check date). Prices change: check the vendor's page before you buy. Spotted something out of date? Tell us.