Best picks · US edition
Disclosure We may earn a commission if you sign up through our links, at no extra cost to you. How we make money. Rankings are never paid for.
Therapists need private, reliable scheduling: intake forms before the first session, packages for courses of sessions, and, if HIPAA applies to you, a vendor that will sign a Business Associate Agreement (BAA). This page is general information, not legal or compliance advice.
Prices as ofUSD as published
Best overall for therapists
Acuity Scheduling
Intake forms, packages and memberships, with a HIPAA BAA on Premium.
- Free plan
- No (7-day free trial)
- Entry price
- From $16 per month (annual billing)
Best value with a HIPAA option
SimplyBook.me
HIPAA features on Standard and above, plus reminders and a free plan.
- Free plan
- Yes: 50 bookings a month, 1 provider
- Entry price
- From $11.90 per month (annual billing)
Best for clinics with clinical notes
Jane App
Clinical notes, billing and telehealth; US prices not captured yet.
- Free plan
- No
- Entry price
- Jane's US prices weren't captured in this research pass.
Best for self-hosting
Cal.com
Open source; host it yourself to control where data lives.
- Free plan
- Yes: 1 user, unlimited event types
- Entry price
- From $12 per user/month (annual billing)
Best for simple video sessions
Calendly
Polished links and video integrations; we haven't confirmed a HIPAA option.
- Free plan
- Yes: 1 event type, 1 calendar
- Entry price
- From $10 per seat/month (annual billing)
How we chose
We compared every tool we track against these criteria, using each vendor's published prices and features as of November 2, 2026. We haven't run hands-on tests of every tool for this edition; see the methodology.
- Privacy options: a HIPAA BAA, an EU or UK data location, or self-hosting
- Intake forms, packages and payments
- Published prices
Side by side
| Tool | Best for | Free plan | Entry price | Links |
|---|---|---|---|---|
| Service businesses: coaches, therapists, salons and studios | No (7-day free trial) | From $16 per month (annual billing) | Review · Visit site | |
| Tech-savvy teams, developers and anyone who wants open source or self-hosting | Yes: 1 user, unlimited event types | From $12 per user/month (annual billing) | Review · Visit site | |
| Solo professionals, sales and recruiting teams booking meetings | Yes: 1 event type, 1 calendar | From $10 per seat/month (annual billing) | Review · Visit site | |
| Allied health clinics: physio, chiropractic and therapy | No | Jane's US prices weren't captured in this research pass. | Visit site | |
| Service businesses such as salons, clinics, tutors and fitness; EU-friendly | Yes: 50 bookings a month, 1 provider | From $11.90 per month (annual billing) | Review · Visit site |
Features at a glance
| Tool | Free plan | Payments | SMS reminders | HIPAA option | Teams | AI features | Marketplace | Video calls |
|---|---|---|---|---|---|---|---|---|
| Acuity Scheduling | No (7-day free trial) | Stripe, Square, PayPal | From Standard | BAA on Premium | Calendars by plan (1, 6, 36) | AI Booking Assistant (Premium) | No | Zoom |
| SimplyBook.me | Yes: 50 bookings a month, 1 provider | Stripe, PayPal; POS | SMS and WhatsApp | Standard and above | Providers by plan | Not checked | No | Zoom |
| Jane App | No | Own payments | Not checked | Not checked | Per practitioner | Not checked | No | Built-in telehealth |
| Cal.com | Yes: 1 user, unlimited event types | Stripe | Not checked | Not checked | Teams plan | Cal.ai phone agent | No | Zoom |
| Calendly | Yes: 1 event type, 1 calendar | Stripe, PayPal | Not checked | Not checked | Teams plan; routing | Notetaker and Callie AI (Plus plans) | No | Zoom, Teams, Meet |
'Not checked' means our research didn't confirm the feature either way; it doesn't mean the tool lacks it. Features are from vendor pricing pages and documentation as recorded on November 2, 2026.
Questions people ask
Which scheduling tools offer a HIPAA BAA?
Acuity Scheduling offers a HIPAA Business Associate Agreement on Premium. SimplyBook.me offers HIPAA features on Standard and above. For other tools we haven't confirmed a HIPAA option, so ask the vendor.
Related
Sources
Prices and features as recorded on November 2, 2026 from these pages (research pass 26 October to 2 November 2026). Prices change: check the vendor's page before you buy. Spotted something out of date? Tell us.
- Acuity Scheduling: https://acuityscheduling.com/pricing
- SimplyBook.me: https://simplybook.me/en/pricing
- Jane App: https://jane.app/pricing?locale=en-GB
- Cal.com: https://cal.com/pricing
- Calendly: https://calendly.com/pricing
- Calendly: https://calendly.com/help/choose-the-right-calendly-plan-for-your-team